How to meet the EU Whistleblowing Directive requirements?

Are you a company with more than 50 employees, a local authority, a school or a publicly funded organisation and want to be sure you're meeting all the requirements of the new EU directive? FaceUp has you covered. We'll also monitor all risks and deadlines for you.

Protects whistleblowers
Compliant with EU directive
Used by more than 2,700 customers worldwide
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What are the EU Whistleblowing Directive requirements? ➡️ How does FaceUp meet them?

Set up a secure reporting channel which enables anonymous reports.

✔️ Whistleblowers can create reports through the FaceUp website, your own website, intranet or even through our mobile app.

Designate an impartial person (assignee) who can receive and investigate reports.

✔️ They'll receive access according to your organisational structure and type of report. We'll provide a contract template to the assignees and are happy to provide training. We can also offer external counsel services.

Protect whistleblowers against retaliation.

✔️ Whistleblowers can communicate anonymously through FaceUp which ultimately is the best way to protect them from retaliation.

Respond to the report and investigate it within the statutory time limit.

✔️ We automatically keep track of all deadlines, send you prompt smart notifications, and simplify all matters relating to the report.

Maintain a secure archive system for individual reports from all sources.

✔️ The FaceUp administration area serves as an encrypted database of reports from all your communication channels. You can add comments, upload attachments, and save notes.

Enable written and oral reporting. For oral reports, you can upload a recording or a transcript.

✔️ With FaceUp, the whistleblower can not only send text reports but also record anonymised voice messages.

Ensure confidential communication between whistleblower and assignee.

✔️ Only designated assignees will have access to reports. Neither FaceUp nor any third party have access to them.

Make the reporting channel accessible not only to your employees but also to other groups (contractors, job applicants...).

✔️ You can make FaceUp available to anyone you wish. This can be through a password, a direct link, QR code or your website.

Ensure that the sender of the report receives confirmation of receipt.

✔️ The whistleblower can see the status of their report by entering a unique code on the website. They can also receive a notification that their report has successfully reached the system.

Inform the whistleblower of the steps taken to investigate their report.

✔️ Through FaceUp you can keep the whistleblower informed of everything they need to know. Their identity is protected during all communications, for as long as they wish it to be.

Ensure a fair evaluation of the legitimacy of their report.

✔️ FaceUp offers the combination of maintaining the whistleblower's anonymity and the option of a follow up conversation. You can ask for further information and evaluate the legitimacy of the report.

Post the authorised person's details online and provide remote access to reports.

✔️ We'll automatically create a profile for your organisation so all the important information is available online. You can easily set up remote access yourself, as well as for the reporting channel.

Create an internal wiki on the protection of whistleblowers and related legal documents.

✔️ In the FaceUp administration area there are free legal document templates for you to use. We can also put you in contact with approved partners who can create tailored versions for you.

Allow whistleblowers to file a report with a regulatory body or to make it public.

✔️ We'll set up your system in such a way that makes it not only easier, but also safer for whistleblowers to report directly to you. Over 10,000 reports have already been submitted through us.

Reporting channel available 24/7.

✔️ You can put your trust in FaceUp. We have been running for over 5 years, are trusted by 2,700 organisations on 4 continents and have an in-house team of experienced developers working on our platform.

Train the designated person in their responsibilities and record this training.

✔️ Both FaceUp and our partners can assist with training. You can find a free record template in the administration area.

We process data in accordance with GDPR.

✔️ We process personal data in full compliance with GDPR regulations. We also have a valid ISO 27001 certificate.

Key dates

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23 October 2019

The European Parliament and European Council approved a directive protecting those who report breaches of EU law, known as the "Whistleblowing Directive".

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17 December 2021

The European Directive guaranteeing the protection of whistleblowers and prohibiting any form of retaliation comes into force. Affected organisations should have an internal whistleblowing system in place.

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Year 2022

EU countries gradually introduce laws which implement the requirements of the Directive. All private companies with more than 50 employees and autonomous areas of more than 5,000 inhabitants must implement a reporting channel.

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Frequently asked questions

Who is a whistleblower?

What can whistleblowers report?

What if an organisation does not comply with the EU Whistleblowing Directive?

How can I protect whistleblowers?

What to look out for?

Why is it important for employers that employees report anonymously?

How to prevent an issue being reported to the authorities or made public?

Can smaller organisations share a single reporting channel?

Can an organisation have an external designee with access to FaceUp?

Latest articles on whistleblowing

La protezione del whistleblower

La protezione del whistleblower: The EU Whistleblowing Directive is Coming to Italy

On December 9th, 2022, the Italian Government approved a draft implementing the EU Whistleblowing Directive into national law.    The draft expands the retaliation protection for whistleblowers in Italy. Previously, only employees were protected from retaliation. Now the list of those protected after making a report includes: self-employed workers, external workers, shareholders, facilitators of the whistleblowing process, paid and unpaid trainees and even third-party members such as the whistleblower’s colleagues and relatives.   The new law is expected to affect all private sector organizations with 50 or more employees. These organizations must install internal and external whistleblowing channels which ensure the whistlelblower’s confidentiality should they come forward.  Is your organization ready for the new Italian law?  The EU Whistleblowing Directive will take effect in Italy soon. Get a secure and anonymous whistleblowing channel to meet the legislative requirements of Italy and help whistleblowers speak up. Do you need advice on how to effectively introduce a whistleblowing platform in Italy? Sources:  https://www.whistleblowingmonitor.eu/country/italyhttps://www.lexology.com/library/detail.aspx?g=d003706d-7bcc-4a33-897d-381e77fda723https://www.lexology.com/library/detail.aspx?g=304bcca7-5449-486d-b1cb-cb5800201593
Helena Jezkovaja .jpeg

Helena Jezkova

2023-01-26T16:20:50.291Zmin read

Whistleblower-laki: The EU Whistleblowing Directive in Finland

Finland’s Whistleblower Act went into effect on January 1st, 2023. Private sector employers with at least 250 employees and public sector employers with 50 or more employees will be required to set up a whistleblowing channel by April 1st, 2023.  Private sector organizations with 50-249 employees will have until December 17th, 2023 to put a whistleblowing channel in place.  The Finnish government will allow certain organizations to have joint whistleblowing channels that receives notifications, verifies their validity and/or carries out investigations to ascertain their validity. However, this does not excuse individual organizations from their legal obligations.  Finally, the Office of the Chancellor of Justice in Finland established an external reporting channel for whistleblowers on the 1st of January 2023. Is your organization ready for the new Finnish law?  Finland's new whistleblowing law went into effect on January 1st, 2023, meaning that all companies with 250 employees or more must have whistleblowing channels in place by April 1st.   Get a secure and anonymous whistleblowing channel to meet the legislative requirements of Finland and help whistleblowers speak up. Do you need advice on how to effectively introduce a whistleblowing platform in Finland? Sources:  https://www.finlex.fi/fi/laki/alkup/2022/20221171https://raja.fi/en/whistleblower-protection#:~:text=The%20Whistleblower%20Act%20entered%20into,breach%20via%20a%20reporting%20channel.https://iuslaboris.com/insights/whistleblowing-in-finland-legislation-finally-published/?utm_source=mondaq&utm_medium=syndication&utm_term=Employment-and-HR&utm_content=articleoriginal&utm_campaign=articlehttps://www.mondaq.com/whistleblowing/1265708/whistleblowing-in-finland-legislation-finally-published
Helena Jezkovaja .jpeg

Helena Jezkova

2023-01-26T10:32:12.440Zmin read
Belgium whistleblowing

Belgium’s New Whistleblowing Law: What You Need to Know

On December 15th 2022 Belgium passed a bill transposing the EU Whistleblowing Directive into national law.  Here is what you need to know: The law will establish 3 whistleblowing channels each with their own rules: an in-company channel, an external channel to the authorities and a channel to the press. With few exceptions, all legal entities with 50 to 249 employees will have until December 17th, 2023 to establish internal whistleblowing channels. Organizations with 250 employees or more must have these channels in place when the law enters into force on February 15th 2023.   The Belgian law provides strong protection for whistleblowers against retaliation. Awards equal to 18-26 weeks' salary will be given to employees who are punished for stepping forward. Finally, the law expands on the EU Whistleblowing Directive. In Belgium reports on tax fraud and social fraud will also be protected. Is your organization prepared?  Belgium’s new whistleblowing law will go into effect on February 15 2023, meaning that all companies with 250 employees or more must have whistleblowing channels in place by that date.   Get a secure and anonymous whistleblowing channel to meet the legislative requirements of Belgium and help whistleblowers speak up.  Do you need advice on how to effectively introduce a whistleblowing platform in Belgium? Sources https://www.brusselstimes.com/327497/whistleblowers-to-receive-improved-protection-in-belgiumhttps://www.jdsupra.com/legalnews/new-whistleblowing-rules-for-belgium-5258202/https://www.lexology.com/library/detail.aspx?g=e9417577-4f54-490a-8537-3a78bc428cb2https://www.lexology.com/commentary/employment-immigration/belgium/altius/belgian-whistle-blowing-act-published-in-belgian-state-gazette
Helena Jezkovaja .jpeg

Helena Jezkova

2023-01-26T09:36:49.494Zmin read
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