How to meet the EU Whistleblowing Directive requirements?

Are you a company with more than 50 employees, a local authority, a school or a publicly funded organisation and want to be sure you're meeting all the requirements of the new EU directive? FaceUp has you covered. We'll also monitor all risks and deadlines for you.

Protects whistleblowers
Compliant with EU directive
Used by more than 2,700 customers worldwide
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What are the EU Whistleblowing Directive requirements? ➡️ How does FaceUp meet them?

Set up a secure reporting channel which enables anonymous reports.

✔️ Whistleblowers can create reports through the FaceUp website, your own website, intranet or even through our mobile app.

Designate an impartial person (assignee) who can receive and investigate reports.

✔️ They'll receive access according to your organisational structure and type of report. We'll provide a contract template to the assignees and are happy to provide training. We can also offer external counsel services.

Protect whistleblowers against retaliation.

✔️ Whistleblowers can communicate anonymously through FaceUp which ultimately is the best way to protect them from retaliation.

Respond to the report and investigate it within the statutory time limit.

✔️ We automatically keep track of all deadlines, send you prompt smart notifications, and simplify all matters relating to the report.

Maintain a secure archive system for individual reports from all sources.

✔️ The FaceUp administration area serves as an encrypted database of reports from all your communication channels. You can add comments, upload attachments, and save notes.

Enable written and oral reporting. For oral reports, you can upload a recording or a transcript.

✔️ With FaceUp, the whistleblower can not only send text reports but also record anonymised voice messages.

Ensure confidential communication between whistleblower and assignee.

✔️ Only designated assignees will have access to reports. Neither FaceUp nor any third party have access to them.

Make the reporting channel accessible not only to your employees but also to other groups (contractors, job applicants...).

✔️ You can make FaceUp available to anyone you wish. This can be through a password, a direct link, QR code or your website.

Ensure that the sender of the report receives confirmation of receipt.

✔️ The whistleblower can see the status of their report by entering a unique code on the website. They can also receive a notification that their report has successfully reached the system.

Inform the whistleblower of the steps taken to investigate their report.

✔️ Through FaceUp you can keep the whistleblower informed of everything they need to know. Their identity is protected during all communications, for as long as they wish it to be.

Ensure a fair evaluation of the legitimacy of their report.

✔️ FaceUp offers the combination of maintaining the whistleblower's anonymity and the option of a follow up conversation. You can ask for further information and evaluate the legitimacy of the report.

Post the authorised person's details online and provide remote access to reports.

✔️ We'll automatically create a profile for your organisation so all the important information is available online. You can easily set up remote access yourself, as well as for the reporting channel.

Create an internal wiki on the protection of whistleblowers and related legal documents.

✔️ In the FaceUp administration area there are free legal document templates for you to use. We can also put you in contact with approved partners who can create tailored versions for you.

Allow whistleblowers to file a report with a regulatory body or to make it public.

✔️ We'll set up your system in such a way that makes it not only easier, but also safer for whistleblowers to report directly to you. Over 10,000 reports have already been submitted through us.

Reporting channel available 24/7.

✔️ You can put your trust in FaceUp. We have been running for over 5 years, are trusted by 2,300 organisations on 4 continents and have an in-house team of experienced developers working on our platform.

Train the designated person in their responsibilities and record this training.

✔️ Both FaceUp and our partners can assist with training. You can find a free record template in the administration area.

We process data in accordance with GDPR.

✔️ We process personal data in full compliance with GDPR regulations. We also have a valid ISO 27001 certificate.

Key dates

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23 October 2019

The European Parliament and European Council approved a directive protecting those who report breaches of EU law, known as the "Whistleblowing Directive".

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17 December 2021

The European Directive guaranteeing the protection of whistleblowers and prohibiting any form of retaliation comes into force. Affected organisations should have an internal whistleblowing system in place.

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Year 2022

EU countries gradually introduce laws which implement the requirements of the Directive. All private companies with more than 50 employees and autonomous areas of more than 5,000 inhabitants must implement a reporting channel.

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Frequently asked questions

Who is a whistleblower?

What can whistleblowers report?

What if an organisation does not comply with the EU Whistleblowing Directive?

How can I protect whistleblowers?

What to look out for?

Why is it important for employers that employees report anonymously?

How to prevent an issue being reported to the authorities or made public?

Can smaller organisations share a single reporting channel?

Can an organisation have an external designee with access to FaceUp?

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